About Pelican Parcels

Pelican Parcels is a Sussex-based charity established in 2018 that aims to ensure that local families and carers have the essentials for their families. The charity is growing at an incredible rate and demand for our services is high. In the first year we supported over 500 children and pregnant mums and by the end of 2025 that number had risen to helping over 6,000 babies, children and their families.  We envisage the demand for our service will continue to grow. Every day, families in our community are struggling to afford basics like clothes, beds, nappies and school uniform. Pelican Parcels exists to help change that, providing practical support with dignity, care and compassion. 

About this role

Pelican Parcels is looking for someone to coordinate our growing number of events to ensure that we are raising our profile, fundraising effectively and reaching out into the community.  

Pelican Parcels has grown significantly in recent years, with increasing demand for our services, a growing volunteer base, and more opportunities to engage supporters, schools, businesses and community groups. As the charity grows, so does the need for a more coordinated and proactive approach to events, community engagement and supporter involvement. This role has been newly created to help Pelican build on that momentum and this is an exciting time to join Pelican Parcels and make a meaningful difference. We would like someone who can represent Pelican confidently, and who shares our commitment to treating families with dignity, care and respect. 

This is a fantastic opportunity for someone who likes working with people in all capacities as it involves liaising with organisations, businesses and groups or individuals. Some of the work will involve supporting and working on events run by us, or that we are participating in, such as:  

• challenge events (e.g. marathons, cake bakes, street parties etc) 

• volunteer events (Big Help Out, community fairs, Open Warehouses, Student stands) 

• partner events (school stands and assemblies, careers fairs, family hub open days).   

These events play a key role in raising awareness, bringing people together and helping us reach more families.  

This is a varied role so you will be someone who loves to multitask; you may be emailing supporters or potential fundraisers, finding volunteers to support events, making action plans, contacting organisations, or attending and speaking to our community – internally or externally, with donors, funders or the public. You will be working closely with our 70+ volunteers to get support with a range of events out in the community.  

You will thrive in this role if you love being organised and working with people, with the ability to be confident “out and about” interacting, influencing and motivating people, or in the office with the team delivering the admin side of the role. Please note that you will need to carry and set-up event materials. 

We are a small team (currently with 9 members of staff), so you will need to have the confidence and willingness to meet with organisations and attend events, often on your own. You will be working closely with all members of the team, particularly our Fundraising Manager, Volunteers Co-ordinator and Marketing & Communications team. 

Importantly, we are looking for someone who can demonstrate they are passionate about wanting to help local children and families living in poverty. 

Main Duties and Responsibilities

• Assist in the development and execution of a diverse portfolio of events and fundraising activities aligned to the charity’s mission
• Support and steward existing fundraisers and supporters, helping them maximise their impact through meaningful engagement and community-led events
• Create engaging digital content and resources, in conjunction with the Marketing and Communications Coordinator, to empower and guide fundraisers and donors throughout their journey
• Represent our charity at events, speaking to the public and building awareness to attract new supporters, volunteers and donors
• Help with events planning, logistics and coordination on the day
• Regularly review events attended and/or run with a view to providing recommendations for improvement and assessing new opportunities
• Assist with administrative tasks to ensure the smooth running of our activities
• Recruit, train and work with volunteers to help deliver our events programme in collaboration with our Volunteer Coordinator

For this role, you’ll need:

• Adept at all aspects of Microsoft Office
• Experience of running/delivering engaging events or event fundraising
• To have initiative and be a creative thinker
• To be socially adept and enjoy engaging, persuading and influencing
• To be an excellent verbal and written communicator
• A genuine passion for Pelican Parcels’ mission and values
• To have a positive “can-do” attitude and a thirst to adapt to different tasks and challenges
• Examples of working effectively out and about
• Great organisational and administrative skills
• Strong relationship-building skills with supporters, partners, and suppliers.

For this role, you’ll ideally have:

• Evidence of successful presenting and networking
• Knowledge of H&S and risk assessment requirements
• Basic skills of creating impactful and on-brand designs using Canva

• Understanding of how charities work and the challenges they face
• Calm under pressure with proactive problem-solving skills
• Excellent stakeholder management skills, adapting delivery to meet audience needs.
• A commitment to safeguarding children, young people, and vulnerable adults.

Job details

Salary: £14.50p/h part-time for 20 hours p/w (FTE £28,275) 

Hours: mainly Monday to Thursday ​9.30​am-2​.30​pm, but evening and weekend work will be a regular part of this role based on the event roster 

Annual leave: 28 days including bank holidays, pro-rated. Plus the charity closes for Christmas and these additional days are given as extra (this year equals 4 extra days) 

Location: Unit 1-2 Manor Industrial Estate, Newtown Road, Hove, BN3 7BA 

Probation period: 3 months 

Reporting to Fundraising Manager 

We want this recruitment process to feel accessible and welcoming. If you have any access needs, or there is anything that would help you take part in the application or interview process, please let us know by contacting Evie at fundraising@pelicanparcels.org.uk and we’ll do our best to support you.  

We are committed to building a team that reflects the communities we serve and welcome applications from people of all backgrounds. We welcome applications from everyone, even if you don’t meet all the essential criteria please do still apply.  

To apply, please send a cover letter (no longer than 2 A4 pages) and a CV to fundraising@pelicanparcels.org.uk with the subject heading ‘Application to Events & Communities Co-ordinator’.